Description

The Campaign Assistant is a full-time non-exempt position that will provide essential administrative, logistical, and operational support to the development team as the JFK Library Foundation embarks upon a comprehensive campaign and executes its major gifts program. As the Foundation is in a growth period, this position will also assist the Chief Financial Officer for a limited period of time. This is an excellent opportunity for an early-career professional with a passion for the Foundation's mission to gain hands-on experience in the administration of major gift fundraising within a prestigious cultural institution.

JOB RESPONSIBILITIES

• Provide day-to-day administrative support to the Development Department and particularly its frontline fundraisers, including calendar management, correspondence, meeting preparation, and travel coordination.
• Support donor stewardship activities by preparing acknowledgment letters, donor reports, gift summaries, and other correspondence in a timely and accurate manner.
• Assist with the coordination and execution of events, donor cultivation receptions, and stewardship activities, including logistics, invitation management, and on-site support.
• Maintain and update donor and prospect records in Salesforce, ensuring accuracy and completeness of contact information, gift histories, and interaction notes.
• Conduct donor research to support the major gifts team in identifying and qualifying new prospects for giving.
• Prepare meeting materials, briefing documents, solicitation packages, and presentations for use by frontline fundraisers and senior leadership.
• Track campaign activity metrics and compile regular reports on donor engagement, visit activity, and pipeline progress for the VP of Development.
• Assist with gift processing coordination, ensuring timely routing of gift documentation to finance and gift processing staff.
• Support the development team's prospect management workflow, including scheduling donor visits, preparing call reports, and tracking follow-up activity.
• Assist in the preparation and production of collateral materials, including proposals, case statements, and donor recognition.
• Serve as a resource for internal coordination between the development team and other Foundation and Library departments as needed.
• Perform administrative duties as assigned by the CFO.
• Perform other duties as assigned in support of the major gifts program and the broader development operation.

This is role has a hybrid schedule, with staff onsite a minimum of three (3) days per week.

Requirements

• Bachelor's degree required.
• One to three years of relevant work experience in nonprofit development, fundraising, event coordination, or a related field.
• Strong organizational skills and meticulous attention to detail, with the ability to manage multiple priorities and deadlines simultaneously.
• Excellent written and verbal communication skills, including the ability to draft professional correspondence and donor-facing materials.
• Proficiency with Microsoft Office Suite required; experience with Salesforce or other donor management systems preferred.
• Demonstrated interest in the philanthropic mission of the JFK Library Foundation.
• Discretion and professionalism in handling confidential donor information.
• Ability to work both independently and collaboratively in a fast-paced environment.
• Flexibility to work occasional evenings and weekends in support of Foundation events; combination of in-office and remote work. As this is an administrative position, the individual will be a key in-office staff member for this department.
• A positive, service-oriented attitude and eagerness to support a high-performing development team.