Description

Under the general supervision of the City Manager, the City Clerk directs the daily operations of the Clerk's office. Serves as Clerk to the City Council, Election Official, FOIA Coordinator, Cemetery Sales and Management. Maintains all official City records, and conducts all local, school, special, state, and federal elections. This is a full-time position.

An employee in this position may be called upon to do any or all of the following essential functions. These examples do not include all of the duties which the employee may be expected to perform. To perform this job successfully, an individual must be able to perform each essential function satisfactorily.

• Serves as Clerk to the City Council. Prepares agendas, packets, resolutions, ordinances and related documents. Attends meetings, takes minutes, and publishes legal notices. Administers oaths of office, tracks and records terms of service for the Council and various boards, committees and commissions.
• Acts as the official custodian for the safekeeping and management of all City records, documents and the City Seal. Maintains minute books, and the City Charter. 
• Designated Freedom of Information Act (FOIA) Coordinator. Processes requests according to established procedures and mandated guidelines.
• Administers local, school, special, state, federal elections, including Early Voting. Prepares voting equipment and polling site.  Maintains voter records.  Recruits, trains schedules, and manages election workers.
• Responsible for Redistricting and Election School Agreements.
• Prepares and presents departmental budgets for Clerk’s Office and Elections.
• Responsible for Cemetery Sales and Management.  Performs showing and selling cemetery lots and niches.  Coordinates burials with contractor.  Maintains Pontem cemetery software.
• Issues Licenses and Permits. 
• Develops and maintains City and Elections Emergency Plans.
• Supervises Clerk’s office, seasonal, and election staff.
• Performs other duties as assigned.

Requirements

• High School Diploma or GED required.
• Certification as a municipal clerk (CMC and/or MiPMC) is required to be obtained.  A Bachelor's Degree in business management or a related field is desirable.
• Must possess a valid Michigan Driver’s License.
• Must be a registered voter in the State of Michigan.
• Election Officials Accreditation is required to be obtained.  Prior accreditation is preferred.
• Three to five years of experience in a municipal office setting, including some administrative or supervisory experience.
• Ability to work effectively under stress, within deadlines and with changing priorities.
• Strong organizational skills.
• Ability to lift heavy election equipment and records.
• Ability to work some weekends as required by election law.
• Ability to travel for meetings, trainings, or conferences.
• Thorough knowledge of the City Charter, ordinances, official policies and the laws governing elections, public records and access to public information.
• Skill in maintaining public and confidential records according to statutory requirements.
• Skill in the use of standard office equipment, computers and related software, election equipment and the ability to master new technologies.
• Ability to type, enter data and record meeting minutes with speed and accuracy.
• Ability to establish effective working relationships and use good judgement, initiative and resourcefulness when dealing with the public, City officials, and employees.