Description

Job Summary:

The Assistant Director, Neeley Fellows, supports the successful administration of the Neeley Fellows Program, a highly selective academic honors business program with an average of 96 student members annually. The Assistant Director manages internal program operations, helps advance strategic goals and objectives, coaches students as they navigate the Neeley Fellows transformational experience, and represents the Neeley Fellows brand with professionalism and integrity in interactions with students, faculty and staff, parents, alumni and other stakeholders.

Duties & Essential Job Functions:

Duties and Essential Job Functions:
Administrative
1. Collaborates with the Program and Academic Directors to establish, implement, and maintain program goals and objectives. Communicates and monitors student requirements and professional development expectations through various technology platforms. Maintains data integrity through accurate data entry, testing, verification, reporting and record retention.
2. Administers program policies and procedures, identifies and resolves issues, designs and executes feedback mechanisms and identifies solutions to address. Develops and implements continuous improvement strategies to enhance program effectiveness and delivery. Serves as a key point of contact for internal and external program stakeholders.
3. Coordinates and supports student enrollment in Neeley Fellows courses.
Program and Student Development/Engagement
4. Assists in development and implementation of strategic initiatives that advance the mission and goals of the Neeley Fellows program.
5. Supports the development of high-achieving business honors students conducting student coaching sessions and designing activities to support and enhance their personal and professional development. Advises and supports the Neeley Fellows Student Organization (NFSO) executive board in achieving its objectives , In conjunction with the Directors. Provides coaching, mentorship, and leadership guidance to student leaders.
6. Plans, develops, and facilitates programs, developmental labs and events that promote professional growth and community development. Identifies participant needs and implements solutions that enhance the student experience.
7. Plans and coordinates domestic travel experiences designed to enhance students' professional development and business exposure. Provides administrative support for the international trip and course offering. Serves as a trip advisor as needed. Researches, plans, and executes large scale student, alumni, and family engagement events. Supports the Director in strengthening alumni engagement through meaningful programs, volunteer opportunities, and networking initiatives.
Branding and Marketing
8. Develops and implements marketing and communication strategies for internal and external audiences. Identifies branding needs and oversees the creation and distribution of program communications and marketing across print, digital, and social media platforms working in conjunction with student leaders.
9. Creates, updates, and maintains program web pages in coordination with Neeley School and University Marketing and Communications.
10. Designs and produces marketing and promotional materials that support program recruitment, engagement, and visibility.
Budget/Contract Management and Negotiations
11. Monitors program budgets by monitoring expenses and revenue and ensuring compliance with university financial policies.
a. Tracks and reports budget activity; processes and monitors invoices and purchase orders; and reconciles expenditures.
b. Manage revenue by verifying transaction information by following internal accounting controls.
c. Partners with the Director to manage multiple specialized program budgets and support budget planning and forecasting.
12. Oversees contract administration for the program in collaboration with the TCU Contracts Team, external vendors, and university partners. Researches and evaluates vendors, facilitates negotiations, and supports contract execution to meet program objectives.
Recruiting, Application Systems and Processes
13. Supports the design, development, and execution of recruiting events and mechanisms.
14. Manages all aspects of the Neeley Fellows application process, including applicant communications, application configuration, confidential data management, coordination of reviewers, and facilitation of interview and evaluation processes.
15. Collaborates with software vendor to ensure application systems meet program needs. Troubleshoots issues, works with stakeholders to implement solutions and process improvements.
Data Analysis and Synthesis
16. Prepares reports, presentations, and other program documentation by researching, analyzing and synthesizing information, data and trends. Provides insights and recommendations to support strategic decision-making and continuous improvement.
17. Performs other related duties as assigned.

Required Education & Experience:

• Bachelor's degree
• 3 years in professional office administration, program development, or equivalent combination of education and experience.

Preferred Education & Experience:

• Higher education experience

Required Licensure/Certification/Specialized Training:

• None

Preferred Licensure, Certification, and/or Specialized Training:

• None

Knowledge, Skills & Abilities:

• Knowledge of web-based applications.
• Knowledge of basic research techniques.
• Knowledge of data analysis tools and techniques.
• Knowledge of customer service techniques.
• Skill in the use of Microsoft Office Suite products to include Word, Excel, PowerPoint and Outlook.
• Skill in negotiating contract terms and pricing.
• Skill in organizing and problems solving.
• Ability to manage budgetary responsibilities.
• Ability to analyze data and synthesize information to identify issues and make recommendations.
• Ability to communicate clearly and effectively in both written and oral communications with a focus of professionalism.
• Ability to serve and coach students with a professional yet supportive approach.
• Ability to perform tasks with a strong attention to detail.
• Ability to successfully and effectively manage multiple tasks/projects and priorities simultaneously to meet both long- term and short-term goals.
• Ability to work independently.
• Ability to evaluate, leverage technology solutions and make recommendations to improve operations.
• Ability to plan large, scale (100+ person) events.
• Ability to support evening and weekend events, as necessary.

TCU Core Competencies:

University Core Competencies definitions may be found on the Human Resources website and in the staff performance management system.

Physical Requirements (With or Without Accommodations):

• Visual acuity to read information from computer screens, forms and other printed materials and information.
• Able to speak (enunciate) clearly in conversation and general communication.
• Hearing ability for verbal communication/conversation/responses via telephone, telephone systems, and face-to-face interactions.
• Manual dexterity for typing, writing, standing and reaching, flexibility, body movement for bending, crouching, walking, kneeling and prolonged sitting.
• Lifting and moving objects and equipment up to 10 lbs.

Work Environment:

• Work is indoors and sedentary and is subject to schedule changes and/or variable work hours.
• This role is an on campus, in-person position.
• There are no harmful environmental conditions present for this job.
• The noise level in this work environment is usually moderate.

Employment Values Statement:

Texas Christian University values Integrity, Engagement, Community, and Excellence in the workplace. TCU treats applicants and employees with fairness and respect. TCU hires and promotes individuals based on their qualifications and their commitment to making a positive impact on our student-centered community. TCU is an equal opportunity employer and follows all applicable employment laws. TCU fairly considers all qualified individuals, ensuring we are a workplace free from unlawful discrimination and harassment.

TCU Annual Security Report & Fire Safety Report Notice of Availability

Texas Christian University is committed to assisting all members of the campus community in providing for their own safety and security. TCU's Annual Security Report and Fire Safety Report is published in compliance with the Jeanne Clery Disclosure of Campus Security Policy & Campus Crime Statistics Act (Clery Act) and the Higher Education Opportunity Act. This report includes statistics for the previous three calendar years concerning reported crimes that occurred on campus, in certain off-campus buildings owned or controlled by the University, and on public property within, or immediately adjacent to and accessible from the campus. The statements of policy contained within this report address institutional policies, procedures, and programs concerning campus security, alcohol and drug use, crime prevention, the reporting of crimes, emergency notifications and timely warning of crimes, sexual and interpersonal violence, and personal safety at TCU. Additionally, this report outlines fire safety systems, policies and procedures for on-campus housing facilities, as well as residence hall fire statistics.

The Annual Security Report and Fire Safety Report can be found on the TCU Police Department website at https://police.tcu.edu/annual-security-report, or a paper copy of the report may be obtained by contacting the TCU Police Department at 817-257-7930, or via email at police@tcu.edu.