Description
Administrative Support #4189
Lawyer Regulation | Orlando, FL
Minimum starting salary $33,454.05 with an excellent benefits package including employer paid pension contribution | Employees of The Florida Bar are eligible to apply for the Public Service Loan Forgiveness Program (PSLF).
Summary function: Responsible for providing clerical support to the office, customer service, and handling public record requests.
Requirements
Required minimum education: High School Diploma (or its equivalency).
Required minimum professional work experience: One (1) year clerical experience.
Essential Duties and Responsibilities:
Provides back up support to the receptionist position; answers phone and provides customer service.
Provides misc. clerical support to Branch Office Manager, Legal Secretaries and Investigators which might include one or more of the following: copying, scanning, sending mail and inventorying office supplies.
Opens new grievance files into the case management system and scans/imports documents.
Scan/import and record costs and charges for bar counsel, investigators, witnesses, and court reporters into the case management system.
Conference room coordinator: manages the conference room calendar by approving or disapproving conference room meeting requests to avoid scheduling conflicts; coordinator for setting up video equipment, and table arrangements; restocks coffee supplies and cleans up before and after meetings.
Troubleshoot problems w/office equipment and place service calls; replace toner cartridges, postage ink, and refill paper in copiers daily.
Clean kitchen daily and restock supplies.
Pickup incoming mail at mailbox, take outgoing mail to mailbox, prepare large packages for shipping, and distribute incoming faxes.
Other administrative/clerical duties as assigned.
Knowledge:
- Professional office procedures and practices
- Computers, scanning equipment, and copiers
- Adobe Acrobat
Skills:
- Windows
- MS Word
- Databases
- MS Excel
- Typing and data entry
Abilities:
- Organize and prioritize work
- Multi-Task
- Answer telephones efficiently, courteously and professionally
- Communicate effectively and professionally, both verbally and in writing
- Operate well under pressure and in a team atmosphere
- Pay attention to detail
- Learn new computer databases
- Create ADA compliant forms and documents using Adobe
- Follow written and verbal instructions
- Type 45 correct words per minute
-Sit for long periods of time
-Hear and converse over the telephone
-Key/work frequently on a computer
-Lift 5 to 10 lbs
Please notify HR, in advance, if you need reasonable accommodations to participate in the employment process.
EOE. This organization participates in E-Verify. Position is open until filled. Non-Exempt position.
This position is in an in-office position, located in Orlando, Florida and is not a remote position.
