Description
TO BE CONSIDERED APPLY DIRECTLY TO https://honolulumuseum.org/opportunities-m1xn
Job Summary:
Under the general direction of the Chief Financial Officer (“CFO”), the Controller oversees the Accounting and Financial Planning and Analysis (FP&A) functions at the Honolulu Museum of Art. This role is responsible for financial reporting, compliance, data analysis, and cross-departmental financial support.
The Controller ensures the accuracy and integrity of financial reporting, including audit, tax, and regulatory compliance in accordance with Generally Accepted Accounting Principles (GAAP). This position serves as a key financial partner across the organization, supporting strategic decision-making and the Museum’s mission and long-term sustainability.
Additionally, the Controller works closely with the CFO and collaborates with departments across the Museum to provide clear financial communication and build strong, productive relationships.
The Honolulu Museum of Art:
Opened in 1927, the Honolulu Museum of Art is a home for art and education created for the benefit of the entire community. Founder Anna Rice Cooke envisioned a museum that would bring people together through the power of art and “the deep intuitions that are common to all.” The museum was conceived of as a place of meaningful exchange and dialogue, celebrating the diverse artistic and cultural traditions of Hawai‘i’s multi-ethnic population. From this founding intention grew the museum of today, with a world-class encyclopedic collection of more than 55,000 works of art, representing a stunning breadth of places and eras, from all corners of the globe and from the ancient past to the present day.
To learn more about HoMA, please visit our website.
Essential Duties:
Leadership & Operations
- Lead and oversee the Accounting and FP&A functions, including team structure, workflows, and performance outcomes.
- Hire, train, and develop Finance team members, providing ongoing feedback and coaching.
Financial Reporting & Analysis
- Prepare and present accurate, timely monthly financial reports to leadership and the Board, including:
- Operating income statements (by department and account)
- Forecasted income statements
- Project and restricted fund reporting
- Balance sheet.
- Rolling 12-month cash flow forecast
- Endowment performance and spending reports
- Monitor departmental and project budgets, analyze variances, and partner with leadership to implement corrective actions.
Compliance, Audit & Internal Controls
- Oversee preparation and review of GAAP-compliant financial statements and footnotes.
- Manage the external audit process and coordinate supporting audit and tax schedules.
- Ensure compliance with all financial regulations and reporting requirements.
- Develop, document, and maintain accounting policies, procedures, and internal controls.
- Evaluate and strengthen controls across accounting, procurement, investments, cash management, fixed assets, and inventory.
Financial Systems & Processes
- Oversee integration and accuracy of financial data across accounting and CRM systems.
- Ensure efficient workflows supporting timely month-end and year-end close processes.
- Identify and implement process improvements.
Treasury & Payroll
- Oversee treasury functions, including cash management, transfers, banking activity, and wire approvals.
- Review and approve payroll processing and related funding transactions.
Strategic Financial Management
- Lead the annual budget and financial planning process through Board approval.
- Support organizational strategy through financial modeling and analysis.
- Monitor changes in accounting standards and implement necessary updates.
Cross-Functional Collaboration
- Partner with departments to provide financial reporting and analysis support.
- Support Advancement and project managers with reporting for grants and restricted funds.
- Maintain strong relationships with auditors, vendors, and external partners.
Culture & Inclusion
- Demonstrates a commitment to fostering, cultivating, and preserving a culture of diversity, equity, and inclusion through respectful communication and cooperation with others at all times, continuous training and modeling inclusive behaviors.
- In partnership with HR, supports the leadership team in ensuring equitable experiences, strengthening inclusion acumen, and promoting a culture of inclusivity and belonging that embraces the contributions of all staff.
Other Duties
- Perform other duties as assigned by the CFO.
Compensation
HoMA is committed to practicing salary transparency. The pay range for this position is $115,000 per annum to $130,000 per annum with final compensation based on experience, education, market date, and internal equity.
Benefits Include:
- Employer paid medical, dental, and vision coverage
- 12 paid holidays
- Vacation: 15 days in Year 1, increasing to 20 days in Year 2
- 15 days of annual sick leave
- Retirement plan with employer matching after Year 1
- Employee discounts (Museum, Shop, Café, and Art School discounts)
- Onsite parking provided.
Working Conditions and Atmosphere:
Works in an office environment. General office hours are Monday through Friday, 8:00 a.m. to 5:00 pm with flexible scheduling as needed. Ability to operate general office equipment including computer, copier, printers, fax machine, etc. Ability to lift, carry, push, pull, up to 25 lbs. of general office material or equipment. Ability to work some evening and weekend hours.
The employee must be able to fulfill all Essential Duties with or without a reasonable accommodation. This job description is not designed to cover or contain a comprehensive list of all activities, duties, or responsibilities that are required of the employee. Duties, responsibilities, and activities may change or new ones may be assigned at any time with or without notice.
EEOC Statement:
HoMA is proud to be an equal opportunity employer and is committed to providing equal opportunity for all employees and applicants. HoMA recruits, hires, trains, promotes, compensates, and administers all personnel actions and benefit programs without regard to race, color, ancestry, religion, sex, including pregnancy and gender identity and expression, national origin, age, disability, sexual orientation, reproductive health decisions, marital status, arrest and court record (except as legally applicable), citizenship, credit history, military and veteran service, victim of domestic violence or sexual abuse victim status, genetic information, or any other characteristic protected by applicable federal, state, or local law.
The statements contained herein describe the scope of the responsibilities and essential functions of this position but should not be considered an all-inclusive listing of work duties and requirements. Individuals may perform other duties assigned, including work in other areas to cover absences or relief to equalize peak work periods or otherwise balance the workload.
HoMA maintains a policy of nondiscrimination in all employment practices and decisions, ensuring equal employment opportunities for all qualified individuals. This applies to both HoMA employees and applicants for employment with the Museum. Any form of harassment of any employee because of any protected status is prohibited.
Requirements
TO BE CONSIDERED APPLY DIRECTLY TO https://honolulumuseum.org/opportunities-m1xn
Minimum Qualifications:
- A bachelor’s degree in accounting or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.
- Seven (7) years of progressive accounting experience, including at least four (4) years in a leadership role.
- Demonstrated ability to lead and develop Accounting and FP&A teams.
- Advanced knowledge of nonprofit GAAP, internal controls, and financial systems.
- Experience preparing financial statements, footnotes, and audit support documentation.
- Experience with nonprofit accounting, including grants, restricted funds, and endowments.
- Experience with general ledger systems and financial reporting tools.
- Strong written and verbal communication skills, with the ability to engage effectively with staff, leadership, and the Board of Trustees.
- Proficiency in Microsoft 365 applications (Excel, Teams, SharePoint).
- Strong organizational skills and attention to detail.
- Experience with payroll processing and knowledge of state and federal payroll regulations.
- Honesty, integrity, enthusiasm, perspective, and a strong work ethic supported by commitment and follow-through.
- Ability to work within and support a diverse community of visitors, artists, and employees.
Desired Qualifications:
- Master’s degree in Accounting, Business Administration, or related field or equal experience.
- Certified Public Accountant (CPA) designation.
- Experience in a nonprofit 501(c)(3) organization, preferably mid-sized.
- Experience with Blackbaud Financial Edge NXT or similar systems.
- Experience with Tessitura CRM or comparable platforms.
- Experience with investment and endowment and fund accounting.
- Familiarity with HoMA’s mission and cultural context.
