Description
JOB TITLE: Accountant
POSITION LOCATION: Hybrid or Remote
SUPERVISED BY: Associate Director of Finance & Accounting
STATUS/CLASSIFICATION: Full-Time/Exempt
ANNUAL SALARY: $68,000
BENEFITS: Medical, Dental, Vision, Life, Long/Short Term Disability Insurance; Simple IRA Retirement Plan with Employer Matching; Paid Sick, Personal, Vacation, and Holiday Leave
ABOUT AISES:
The Advancing Indigenous Science and Engineering Society (AISES) is a national nonprofit organization focused on substantially increasing the representation of Indigenous peoples of North America and the Pacific Islands in science, technology, engineering, and math (STEM) studies and careers.
To this end, AISES provides scholarships and internships, workforce development and career resources, national and regional conferences, leadership development, and other STEM focused programming to Indigenous students and professionals.
WHAT KIND OF PEOPLE WE HIRE:
AISES is a fast-growing organization where we work hard, are passionate about the mission of AISES, and accomplish our goals with a lean staff. The successful candidate will be willing and able to take initiative and be willing to work on a variety of tasks – including those which may not necessarily be listed in the job description. AISES is an extraordinary place to work where our staff respect one another and have fun! To join our incredible team, you must be positive, hardworking, and willing to go the extra mile for the organization every day.
POSITION SUMMARY:
This position will report to the Associate Director of Finance & Accounting and will work closely with the Managing Director of Shared Services, the Senior Director of Grant Management and Compliance, the Vice President of Finance & Accounting and the Managing Director of Programs.
This position will serve as critical support to the finance team within the Shared Services Department along with the programs team on grant financial administration and audit preparation. This role serves as the essential bridge between finance and programs, ensuring alignment on financial data and reporting.
DUTIES AND RESPONSIBILITIES:
Grant Support Responsibilities:
*Run GL and P&L reports in MIP, (accounting system); and file them in the applicable grant accounting folders for staff to access prior to grant budget tracking meetings, highlighting any unallowable or questionable activity; attend meetings.
*Prepare for and attend grant orientation and revenue recognition meetings for all grants (and applicable sponsorships) including completion of Budget Summaries and Grant Budget Tracking Sheets; a group effort ensuring compliance with non-profit accounting standards, restrictions and reporting requirements.
*Prepare for and attend scholarship meetings. Provide additional data as needed for programs to research scholarship balances and/or overages; Maintain monthly scholarship reconciliation; collaborate with the program and accounting teams.
*Create invoices in MIP from the revenue recognition files for new grants, (and applicable sponsorships) deferring revenue that cannot yet be recognized and log all invoices on the cash flow spreadsheet.
*Responsible for updating all tabs on the Grant and Report Spreadsheet with all new grants and reporting requirements; ensure all reporting deadlines (narrative, social media and financial) are entered in Asana/Salesforce and distribute calendar invites to programs/accounting staff responsible for grant reporting.
*Create new budgets in MIP for all new grants and process budget modification as necessary in MIP.
*Prepare financial reports and FFAFTA subaward reporting for grants.
*Assist in preparation of financials and/or materials for audits, compliance reviews, funder requests, etc.
*Other duties as assigned.
Accounting & Finance Responsibilities:
*Responsible for calculating IDC, followed by creating invoices in MIP for monthly federal drawdowns and submitting through drawdown systems; compile and submit supporting documentation for drawdowns as required by the funding agency and/or auditors; update the AR schedule for federal drawdowns and grant reimbursement invoicing; and log all invoices on the cash flow spreadsheet.
*Review grant AP invoices submitted through accounts payable check run and credit cards for coding compliance and accuracy.
*Maintain monthly asset schedule, analyzing restricted and unrestricted net asset position.
*Prepare and deliver monthly financials for each department; educate and support staff in monitoring budget variances and trends while providing actionable insights.
*Cross check actual timekeepers labor reports against time sheets ensuring accurate coding and allocations
*Add new vendors in MIP.
*Process re-classes in MIP.
*Assist in preparation of financials and/or materials for audits, compliance reviews, funder requests, etc.
*Other duties as assigned.
Requirements
QUALIFICATIONS – PROFESSIONAL & EDUCATIONAL:
*Baccalaureate degree from an accredited institution in accounting or related field.
*Five years of experience in financial accounting in a nonprofit environment.
*Five years of experience in federal grant management in a nonprofit or institutional entity; and experience in foundation and/or corporate grants management preferred.
*Expertise in Microsoft Office Products with expertise in Excel.
*Preferred experience in MIP accounting software.
*An equivalent combination of education and/or experience.
CORE COMPETENCIES:
Accountability
*Manages projects end-to-end by creating workplans and ensuring on-time and quality completion.
*Tracks progress against key milestones.
*Flags key risks to supervisor and recommend next steps.
*Regularly informs others of progress to overcome roadblocks.
Critical Thinking
*Distills key insights from analysis.
*Helps team to plan, structure and conduct analysis.
*Draws upon data, best practices, or specific job expertise to make timely decisions.
*Translates AISES’s strategy into individual work.
*Considers cross-team implications of work and decisions.
*Uses resources prudently to maximize outcomes.
Problem Solving
*Designs and implements new or improved processes that promote efficiency.
*Anticipates problems and translates ideas into proposed solutions.
*Evaluates options and makes recommendations to the team for solutions.
*Prioritizes work within evolving team context.
Mandatory requirements:
*Candidates are required to pass a criminal background check.
*Must be able to lift 35 pounds.
*Must be available to attend annual staff retreat. May include sponsored out-of-town travel and extended working hours.
Interested candidates must send cover letter, Resume and three professional references via email to employment@aises.org. Please, no phone calls.
Position is open until filled. If your application moves forward AISES will be in touch to schedule an interview. To view this job announcement on the AISES website, go to: http://www.aises.org/careers
