Description
Job Title: Benefits Specialist II
Reports to: Director, People and Culture
Anticipated Hiring Range: $80,000 - $87,500 Annually
Status: Full-time, 40 hours, exempt, benefits eligible
The Organization:
Community Partners offers expert guidance, essential services, and a strong dose of passion to help foster, launch, and grow creative solutions to community challenges. For 30 years, hundreds of individuals, groups, foundations and other institutions have worked with Community Partners to create new nonprofit projects, establish coalitions, and manage major philanthropic initiatives to benefit the region.
Our work includes:
Fiscal Sponsorship
We provide the structure, finance and administrative services, expert counsel in organizational development and connections that help nonprofit leaders succeed.
Intermediary Services
We help foundations, corporations, government agencies and other institutions achieve greater impact.
Knowledge Sharing
We offer workshops, reports, speaking engagements, and a range of publications to help strengthen the field.
Community Partners today works with upwards of 180 fiscally-sponsored projects and 20 initiatives and manages roughly $80 million in revenues annually. Our work spans the fields of civic engagement, arts and culture, education, social justice, health, public policy, social services and youth. To learn more, please visit us at www.CommunityPartners.org.
Job Summary:
Reporting to the Human Resources Director, the Benefits Specialist II executes the day-to-day administration of the organization’s employee benefits programs. This role serves as the first point of contact and coordinator for benefits, leaves of absence, accommodations, workers’ compensation, and related state and federal compliance requirements. The Specialist supports over 400 benefits eligible employees and collaborates closely with HR leadership, vendors, and employees to deliver a high quality, compliant benefits experience.
Requirements
Duties/Responsibilities:
Benefits Administration
Manage all employee enrollments, disenrollment's, and mid-year changes into and out of benefits such as medical, dental, vision, life insurance, etc.
Ensure all enrollments, disenrollment's, and changes are reflected correctly to all vendors and carriers. Collaborate with payroll to ensure employee status changes and deductions have taken effect.
Reconcile and pay monthly benefits provider invoices.
Answer questions from employees about benefit offerings and eligibility. Coordinate the resolution of employee issues with insurance providers and other benefits administrators.
Collaborate with talent acquisition to provide new employees with an explanation of benefits and instruct them on enrollment and fulfillment procedures.
Facilitate company-wide open enrollment for 400+ benefits-eligible employees, including benefits system updates and rate testing, answering employee questions, and following up to ensure proper enrollment.
Facilitate COBRA administration in coordination with our third-party administrator. Process elections and terminations as needed. Collaborate with departmental staff to provide clear information for employees about their COBRA rights, including the election period, coverage options, and associated costs.
Collaborate with department leadership to create and maintain benefits-related SOPs.
403(b) Retirement Plan Administration
Responsible for the day-to-day administration of 403(b) retirement plan, including but not limited to; processing employee opt-outs, employee deferral changes, biweekly funding payments, bi-annual supplemental payments, and monthly employer match eligibility review.
Support the annual audit of the 403(b) retirement plan with Human Resources Director, including reconciliation.
Compliance and Reporting
Support EDD-related processes by completing requested paperwork and answering basic FAQs about EDD-related processes, including unemployment insurance, State Disability Insurance, Paid Family Leave, and employer response requirements.
Coordinate all Leave of Absences (through AbsencePro) with FMLA, PDL, and PFL usage and other issues as required by our in-house regulations and legal requirements. Assist employees with questions about Leave of Absences.
Support the interactive process for employee ADA accommodations by answering FAQs, facilitating simple requests, and escalating complex requests to department leadership.
Coordinate Workers’ Compensation claims in collaboration with third-party resources.
Run, analyze, and submit reports as required by state agencies and vendors, and as requested by project leaders. Manage, review, and submit accurate records for annual Affordable Care Act (ACA) reporting.
Other duties as assigned.
Required Skills/Qualifications:
Familiarity with payroll and benefits software systems.
Excellent proficiency with Excel spreadsheets including V Lookup (required for reconciliations).
Must have excellent organizational and interpersonal skills, be highly attentive to detail, and be able to manage multiple projects simultaneously.
Ability to work well in a team environment and maintain a high degree of confidentiality due to the nature of the position.
Excellent client service and interpersonal skills and professional demeanor in communicating with staff members at all levels throughout the organization, as well as with vendors and others.
Required Education and Experience:
Bachelor's degree in human resource management or related field
Five years of related benefits or employee benefits administration experience
Experience in a multi-state organization and/or complex nonprofit organization
Experience with HRIS.
Preferred Qualifications:
SHRM-CP or SHRM-SCP and CEBS professional designations.
Experience with Paylocity.
Physical Requirements:
Prolonged periods sitting at a desk and working on a computer.
Ability to occasionally lift up to 15 pounds.
EEOP Statement: Community Partners is proud to be an Equal Opportunity Employer, committed to creating a diverse and inclusive workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, disability, veteran status, or any other protected characteristic.
Review of applications will continue until the position is filled; however, the position may close when an adequate number of qualified applications are received. This is a hybrid role requiring 2–3 days per week in the office.
A Live Scan (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position.
