Description

The Manager, Office & Foundation Operations is responsible for supporting the daily functions of the Georgia State Golf Association and GSGA Foundation by managing the physical office, assisting with a range of administrative and operational efforts, and supporting Foundation activities including donor database management, donor stewardship efforts, and event support.

Requirements

• Greet guests and visitors to the GSGA office and maintain a clean, professional appearance of the reception area and shared office spaces.
• Manage office operations by supporting the primary point of contact for vendors, IT support, and building services; coordinating preventive maintenance and service requests to ensure office equipment remains fully functional; managing the offsite storage unit; and overseeing the timely distribution of mail and packages.
• Coordinate internal initiatives that contribute to team culture and organizational effectiveness, including quarterly staff meetings, birthday celebrations, program scorecard maintenance, radio show logistics, and cross-department meeting scheduling.
• Oversee inventory and ordering of office supplies, snacks, and beverages; maintain staff technology resources, including laptops, phones, and related equipment; and support the procurement of general office and program-related materials.
• Provide administrative support related to various executive functions.
• Manage the day-to-day donor database operations, including recording donations, generating reports, maintaining data accuracy, and documenting internal procedures to ensure the Foundation’s CRM remains clean, organized, and functional.
• Lead the implementation of the Foundation’s stewardship plan by coordinating donor outreach and communications (letters, emails, phone calls, newsletters), and monitoring processes to ensure consistency and identify opportunities for improvement.
• Conduct donor and partner research to support fundraising and cultivation strategies.
• Assist with GSGA Foundation fundraising events by supporting logistics, implementing event-specific stewardship strategies, and ensuring accurate post-event donor follow-up.
• Provide administrative and logistical support for Foundation board and committee activities, including coordinating meetings, tracking RSVPs, reserving space, and assisting with related communications and preparation.
• Provide general support to the Director, GSGA Foundation, including assistance with special projects, administrative functions, and other responsibilities as needed.
• Assist Director, Corporate Partnerships & Major Gifts with coordinating, executing, and monitoring partnership deliverables.
• Assist other departments as needed.