Description
Yale Young Global Scholars (YYGS, http://globalscholars.yale.edu) is the premier summer academic enrichment and leadership development program of its kind for talented high school students from around the world, and is administered by the Office of International Affairs (OIA) at Yale. Enrolling approximately 2,000 high school students through a highly competitive application process, YYGS participants represent more than 150 countries and all 50+ U.S. states & territories. The program offers nine (9) sessions on Yale’s campus in STEM, social science, and cross disciplinary fields. The program features inspiring Yale lectures, and over 150 dedicated undergraduate, graduate, and professional school student instructors leading small group discussions, teaching their own unique seminars, and supervising collaborative projects. Reporting to the YYGS Director, the Assistant Director of Administration is responsible for a range of core administrative functions of this program, including (but not limited to) overseeing all hiring processes (such as temporary/seasonal staff, application reviewers, student workers, and routine FTE needs), completing reviews of all domestic need-based financial aid requests from students and providing recommended packages and installment payment plans, timely and thorough processing of all expenses (such as marketing and CBO/NGO partner invoices, purchase orders, spend authorizations, and cash deposits), setting up faculty extra compensation arrangements as honorarium payments to Yale faculty who serve as YYGS Lecturers, processing FlyWire refunds as needed, planning for and managing large supply orders (e.g., YYGS swag, office needs), and completing monthly reconciliations to ensure accurate budgeting is maintained.
Requirements
Excellent oral and written communication skills. Strong interpersonal skills, with a demonstrated ability to interact with a range of individuals including parents, faculty members, vendors, and staff. Excellent organizational skills, accuracy, and attention to detail. Strong understanding of human resources hiring and payment procedures in a university setting. Demonstrated flexibility and agility in order to adapt to changing work demands and balance many projects in a high-pressure environment. Minimum requirement of Bachelor’s Degree in related field and three years of experience or an equivalent combination of education and related experience. Preferred Experience: Bachelor’s degree in business administration, computer science, education or similar field. Familiarity with Yale Young Global Scholars or similar programs and experience working with high school students. Familiarity with Yale hiring and payment procedures for temporary employees and students. Technical understanding of online admissions systems. Background in higher education.
