Description

The American College of Allergy, Asthma & Immunology (ACAAI) has an immediate opening for an Education Project Coordinator. This position plays a key role in maintaining the highest standard of educational excellence and reports directly to the Education Project Manager. This hybrid role requires three days per week in the Arlington Heights office and allows two days working from home. 

The Education Project Coordinator supports the planning, implementation, and compliance oversight of continuing medical education (CME)/continuing education (CE) projects for ACAAI. This role manages educational initiatives including Journal CME and Manuscript Review. The Education Project Coordinator is the primary liaison to the Allied Health Committee and supports their session development for the Annual Scientific Meeting. 

ACAAI is a professional association of 6,500 allergist/immunologists and other certified health professionals. Established in 1942, the organization is dedicated to improving the quality of patient care in allergy and immunology through research, advocacy and professional and public education. 

Job Duties and Responsibilities

• Supports CME Manager to maintain activity files and ensures accurate credit reporting, regulatory compliance, and effective coordination of multiple education initiatives.
• Collects faculty disclosures and ensures appropriate review and mitigation of financial relationships.
• Provides LMS programming support (via College Learning Connection) for projects led by Education Department staff.
• Supports the Education Department on certification, credit applications, and reporting across projects.
• Collects, reviews and updates required documentation for the Annals of Allergy Asthma & Immunology CME articles.
• Provides customer support for the Annals CME articles, Manuscript Review, Annual Scientific Meeting, and other projects as needed.
• Collaborates with Allergy & Asthma Network staff to ensure appropriate CME review and approval of webinars. Includes posting courses on the LMS and updating them as appropriate.
• Serves as primary staff liaison to the Allied Health Committee, ensuring alignment with the College’s goals. Drafts committee agendas, schedules and facilitates quarterly calls, creates and disseminates minutes, and coordinates workgroups for committee projects.
• Ensures timely and accurate posting of journal article content to the LMS.
• Produces monthly and quarterly reports for journal CME and specialty credit types.
• Coordinates annual set-up of manuscript review course in the LMS and processes monthly reporting for credit claiming.
• Processes Board Review Book fulfillment requests and monitors inventory levels.
• Attends Annual Scientific Meeting to assist where needed on logistics and administrative tasks.

The successful candidate has the following qualifications:

Required

• Associate degree required; bachelor’s degree preferred.
• Experienced in Microsoft Office and Adobe Pro.
• Strong initiative, dependability and work ethic.
• Exceptional organizational skills.
• Ability to manage and prioritize various projects simultaneously.
• This hybrid role requires three days per week in the Arlington Heights office and allows two days working from home.
• Ability to travel to domestic meetings 1-2 times per year.

Preferred

• Proficient working with customer relationship management (CRM) platforms (iMIS preferred).
• Knowledge of ACCME Essential Areas and Elements including Standards for Commercial Support and Accreditation Policies.
• Experience with accreditation criteria.
• Familiarity with basic medical and healthcare terminology.