Dean of Social Sciences - Administrative Assistant
Dean of Social Sciences - Administrative Assistant
Description
Position Details
Position Information
Position Title Dean of Social Sciences - Administrative Assistant Classification Title Hourly Full Time (0.75-1.0 FTE) Benefits Eligibility Benefits Eligibility
Department Dean of Social Sciences Job Description The Administrative Assistant to the Dean (AAD) of the Social Sciences Division (SSD) is responsible for managing the daily operations of the Dean's office and serving as an operational partner to the Dean, enabling leadership across the division and its 7 departments (Communication, Economics & Business, Education, Kinesiology, Political Science, Psychology, Sociology & Social Work), 3 interdisciplinary programs (American Ethnic Studies, Global Studies, Peace & Justice), and 1 educational outreach program (TRIO Upward Bound).
Roles of the AAD are to:
Facilitate the execution of the responsibilities of the dean and the dean's office within the division and the College;
Provide operational information and support to departmental chairs, program directors, and office managers;
Partner with the dean on outward-facing initiatives, including philanthropy & engagement, public relations and marketing, admissions, special events, and various other activities; and,
Represent the SSD at College-wide leadership functions, forums, and workshops
Because these roles involve engagement with many different constituents and access to a wide range of personnel and institutional information, utmost confidentiality and professional discernment are absolutely necessary requirements for the AAD.
Responsibilities of the AAD are to:
Provide Coordination and Strategic Scheduling
Manage and strategically prioritize the Dean's calendar using Google Calendar, ensuring time is aligned with divisional and institutional priorities
Twice-monthly chairs' and program directors' meetings
Regular 1:1 meetings between the dean and individual department chairs and program directors
Tenure and promotion, pre-promotion, and annual review meetings
Oversee Financial Stewardship and Administrative Operations
Dean's operating budget
Dean's discretionary funds, including start-up funds for new tenure-track faculty
Adjunct faculty requests each semester
Over & above payment requests
Expenses incurred by dean and self via Certify.com
Tenure, promotion and third-year review processes and schedules
Application, selection process, and follow-up for internal awards and stipends
Honors Convocation awards and certificates
Social Science awards selection processes
Divisional nominations for boards and committees
Office and other space allocations, moves, and assignments for incoming faculty
Oversee maintenance requests for SS buildings (repairs, paint, etc.)
Send congratulations and sympathy cards to divisional faculty members
Coordinate ordering and distribution of divisional gifts
Maintain and Update
Department faculty lists with title, FTE, rank, years of service, sabbatical eligibility, start-up package information, etc.
Faculty workload spreadsheets
Records of student awards, faculty awards, and faculty/student collaborative research
Division website through OU Campus with assistance from Public Affairs and Marketing
VanderWerf and VanZoeren hallway directories
Oversee SSD Social Media in coordination with SSD Social Media Intern
Lead Planning and Stakeholder Engagement
Twice-monthly meetings with departmental office managers to communicate reminders, upcoming events and due dates, and to develop a team atmosphere
Divisional and campus-wide lunches, celebrations, and leadership events
Social Science Lectures and Visiting Scholars
Divisional clean-up and recycling events
Draft correspondence, briefings, and communications on behalf of the Dean for department chairs, office managers, the Provost's Office, and external stakeholders
Manage confidential personnel matters and sensitive institutional information with a high degree of discretion and independent judgment
Actively Participate and Contribute
Twice-monthly meetings with assistants and staff supporting the provost, associate provost, and deans of other divisions
Utilize a variety of software systems and quickly assimilate new systems and information during changes or upgrades
Engage in and assist with unique situations and challenges presented to the dean's office
Qualifications
Bachelor's degree or minimum five years administrative staff experience, preferably in higher education or a complex institutional setting
Excellent organizational skills with attention to detail
Excellent written and oral communication skills
Mastery of Microsoft Office or Google Suite required; social media experience and ability to learn additional systems as needed
Demonstrated ability to draft executive communications, briefing documents, and presentations
Demonstrated discretion in handling sensitive or confidential matters at the leadership level
Proven ability to manage complex, multi-stakeholder projects with minimal supervision and strong independent judgment
Physical Demands This position requires remaining in a sitting or standing position for frequent periods of time; uses office machinery such as a computers, printers, copy machines; Occasionally involves moving items over 10 pounds; frequently will move between different offices/workspaces/buildings; and requires effective communication abilities. In the case of temporary or permanent condition(s) that require(s) accommodation(s), reasonable accommodation(s) may be requested.
Pre-employment Screenings All offers of employment are contingent upon a background check. Some positions may have position specific requirements, such as education/licensure/certification verification, a physical, drug screening, credit checks and/or transportation record review.
Posting Detail Information
Posting Number 2026-005SR Job Posting Open Date 05/29/2026 Job Posting Close Date Open Until Filled Yes Is this position available for sponsorship No Special Instructions to Applicants Please submit a cover letter and resume, and provide contact information for references. References will only be contacted for finalists later in the interview process. Review of applications will begin June 15, 2026.
Supplemental Questions
Required fields are indicated with an asterisk (*).
Documents Needed to Apply
Required Documents
Resume
Cover Letter
Optional Documents
Job ID: 84490896
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Median Apartment Rent in City Center
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$1,316
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$2,113
$1,715
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46/100
46
Utilities
Basic
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