EKI Environment & Water, Inc. (EKI) is an employee-owned, full service, engineering and environmental sciences consulting firm serving private- and public-sector clients throughout the United States. If you are interested in improving the environment and advancing your career, then EKI is the place for you.
The Senior Executive Assistant position reports to the Chief Executive Officer (CEO) and Chief Operations Officer (COO) and serves as a trusted partner to senior leadership, providing high-level administrative, operational, and organizational support across the company. This role supports the entire executive team, with focused attention on the CEO and COO, and plays a critical role in ensuring executive effectiveness, operational continuity, and cross-functional coordination.
This position requires exceptional judgment, discretion, anticipation of executive needs, and the ability to operate independently in a fast-paced, dynamic environment.
PRINCIPAL DUTIES & RESPONSIBILITIES
Your responsibilities may include, but will not be limited to the following:
Executive Support
Provide proactive, high-level support to the CEO, COO, and broader executive team, including complex calendar management, domestic travel coordination, meeting preparation and recordkeeping, and coordination
Act as an operational extension of the executive team, managing workflows, tracking action items, and ensuring follow-through on key initiatives
Prepare high-quality presentations, reports, and key performance indicator (KPI) or financial data packages for executive team meetings
Anticipate executive needs and independently manage priorities to maximize leadership efficiency
Serve as a liaison between various internal management teams
Manage expense reports, document management, and executive records with accuracy and confidentiality
Assist with development and implementation of corporate operational and finance processes, including policy development, training, and compliance monitoring
Lead or support operational change initiatives and technology implementations
Assist with implementation of the corporate training program, including scheduling, employee enrollment, uploading and tracking in the HRIS, etc.
Facilities, Events, and Vendor Management
Oversee administrative coordinators at various office locations; provide mentorship, training, and standardization of best practices
Support the Facilities Manager in facilities-related operations, including office moves, space planning, vendor relationships, and building services
Lead planning and execution of onsite and offsite events, meetings, and retreats ranging from small leadership sessions to large-scale company events
Manage vendor negotiations, contracts, and service agreements to ensure quality and cost efficiency
Cross-Functional & Special Projects
Partner with Operations and Finance on onboarding, project accounting, training, and policy and process implementation
Lead or contribute to special projects that require executive-level coordination and discretion
Identify opportunities for process improvement, cost savings, and increased organizational efficiency
Other duties as required
QUALIFICATIONS & REQUIREMENTS
Knowledge, Skills & Abilities
8 12+ (eight to twelve) years of experience supporting senior executives (C-suite or equivalent) in a complex, multifunctional organization
Must have experience supporting multiple executives simultaneously, with direct CEO and COO partnership
Must have a strong background in executive operations, administration, facilities, event planning, and cross-functional coordination
Must be able to manage sensitive information with the highest level of confidentiality and professionalism
Must be effective in operating in a dynamic environment with shifting priorities
Must have a service-oriented mindset with executive-level judgment
Must have advanced proficiency with Microsoft Office and comfort learning new systems
Competencies
Must have strong communication skills both oral and written
Must be able to multi-task, stay organized, work independently, and collaborate with various project teams
Must have exceptional organizational and prioritization skills
Must be able to anticipate needs and solve problems independently
Must be highly proactive, resourceful, and detail-oriented
Must have a strong desire to grow personally as well as professionally
Must have a great attitude and be eager to learn
Must have a current valid driver's license
PHYSICAL DEMANDS & WORK ENVIRONMENT
Must be able to work in a fast-paced environment with high-volume workload and frequent short deadlines
Must be able to lift up to 25 lbs
Must be able to work 10-hour days on occasion
Must be able to work remaining in a stationary position, often standing or sitting for prolonged periods
TRAVEL REQUIREMENTS
Must be able to travel occasionally, possibly overnight for customer meetings and site visits up to 5% of the time
As an employee-owned firm, EKI offers a unique company culture with a corporate commitment to maintaining a positive work/life experience. EKI provides excellent compensation and comprehensive benefits packages, including career advancement opportunities, outstanding training opportunities, incentive compensation including bonuses, retirement benefits through an Employee Stock Ownership Program (ESOP) and 401(k) profit-sharing contributions, and group medical, vision, and dental benefits.
EKI Environment & Water, Inc is an equal opportunity employer. All qualified applicants will receive consideration without regard to: race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, genetic information, national origin, age (40 or older), disability, marital status, political affiliation, or military service.
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