Description

Posting Details

Position Information Position Number006408Position TitleSecretary IV - 006408DivisionAcademic AffairsDepartment422030 - Social WorkMinimum QualificationsHigh school diploma or equivalent and three years of secretarial experience. An equivalent combination of education and experience may be considered.Preferred QualificationsJob Description SummaryThe University of South Alabama's Department of Sociology, Anthropology, and Social Work is seeking to hire a Secretary IV. Interested candidates should apply to be considered. Essential Functions These are the job duties required of the position.Essential Functions

• Provides administrative support for the Department of Sociology, Anthropology and Social Work.
• Coordinates scheduling of classes for the department, collaborating with the department chair, faculty, and program directors to create the class schedule, secure classroom space, and assign appropriate teaching formats.
• Ensures the department is securely opened and closed each day in coordination with other staff, faculty, and student workers.
• Works with the department chair and faculty to manage advising lists, process course overrides, respond to student inquiries (in-person, by email, or phone) and relay requests to the appropriate faculty.
• Coordinates and sends requests to web services and assists faculty with submissions for websites of the Department of Sociology, Anthropology and Social Work and the BSW (Bachelor of Arts in Social Work) Program.
• Co-manages departmental records and files with the Secretary V as directed by the department chair and program directors and by following department and university policies and procedures.
• Assists with hiring, training and managing student office workers.
• Manages and sorts emails from departmental accounts by forwarding to appropriate faculty as needed.
• Manages student paperwork, including routing to appropriate department(s) for processing and maintaining accurate records.
• Compiles requested reports using Banner 9, Learning Management Systems (LMS) and other software as directed.
• Regular and prompt attendance.
• Ability to work schedule as defined and overtime as required.
• Related duties as required.

Posting Information Number of Vacancies1Position End Date (if temporary)Job Open Date12/02/2025Job Close DateOpen Until FilledYesSpecial Instructions to ApplicantsWorking DaysMonday - FridayWorking Hours8:00 a.m. - 5:00 p.m.Job LocationMain CampusFull-time or Part-TimeFull TimeRegular or TemporaryRegular

Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * Are you at least 18 years of age?
   • Yes
   • No
2. * Do you have a legal right to work in the United States?
   • Yes
   • No
3. * The University of South Alabama typically does not sponsor individuals for staff positions. Will you now or in the future require sponsorship for employment visa status?
   • Yes
   • No
4. * What is the highest level of education you have completed?
   • Less than High School
   • High School Diploma or equivalent
   • Associates Degree
   • Bachelors Degree (or will obtain within 6 months)
   • Masters Degree (or will obtain within 6 months)
   • Terminal Degree (or will obtain within 6 months)
5. * How many years of related experience do you have?
   • Less than 1 year
   • Between 1 - 3 years
   • Between 3 - 5 years
   • Between 5 - 7 years
   • More than 7 years
6. * How did you hear about this position?
   • USA website
   • LinkedIn
   • Zip Recruiter
   • Indeed
   • HigherEd Jobs
   • Alabama Career Center / Alabama Works
   • Facebook
   • Word of mouth
   • Other

Applicant Documents

Required Documents

Optional Documents

1. Resume
2. Cover Letter

The University of South Alabama is an Equal Opportunity Employer and does not discriminate on the basis of race, color, national origin, sex, pregnancy, sexual orientation, gender identity, gender expression, religion, age, genetic information, disability, protected veteran status or any other applicable legally protected basis. If you feel you have been discriminated against, please notify the Equal Employment Opportunity Investigator or the Associate Vice President, Finance and Administration/CHRO.

EO Employer minorities/females/veterans/disabilities/sexual orientation/gender identity.

Annual Security and Fire Safety Report
The University of South Alabama publishes certain crime statistics for the most recent three-year period as required by the Jeanne Clery Act. The Annual Security and Fire Safety Report is required by federal law and contains policy statements and crime statistics for the school. The report, along with additional information, is available online at: http://www.southalabama.edu/departments/police/resources/fireandsafetyreport.pdf. You may also request a paper copy from the University Police office located at 290 Stadium Blvd, Beta Gamma Commons Building, Mobile, AL 36688.

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