Wrightwood 659 is a contemporary exhibition space dedicated to architecture and socially
engaged art. A full list of past exhibitions can be found at www.wrightwood659.org.

We are seeking a full-time Registrar, reporting directly to the Executive Director. The Registrar is
responsible for maintaining the accuracy, integrity, and accessibility of the institution’s exhibition
and object records and related documentation. This position oversees collections management
database administration, artwork cataloging, location tracking, object documentation, condition
and provenance records, and the maintenance of physical and digital files.

Working closely with the Director of Registration, curatorial, exhibitions, and administrative staff,
the Registrar ensures collection information is accurate, current, consistently organized, and
maintained in accordance with professional museum standards. The position also supports
institutional reporting, research, and the development of systems for long-term stewardship. The
ideal candidate is meticulous, analytical, and comfortable managing detailed information while
improving systems and processes supporting the institution’s exhibitions.

The position does not include remote working opportunities.

Database Management

• Maintain and administer the institution’s collections management database, The
• Museum System (TMS), ensuring the accuracy, consistency, and completeness of object
  records.
• Enter, update, and verify information relating to artworks, artists, titles, dates,
  dimensions, materials, provenance, acquisition history, ownership, credit lines, and
  related documentation.
• Maintain accurate object location records and document movements between storage,
  galleries, offices, and off-site locations.
• Establish and maintain consistent cataloging conventions, data-entry standards,
  controlled vocabularies, and recordkeeping procedures.
• Conduct regular data audits to identify missing, inconsistent, or outdated information
  and coordinate corrections.
• Manage digital images, object documentation, and links to supporting records in
  accordance with institutional policies and rights restrictions.
• Support database upgrades, data migration, system troubleshooting, and the
  development of improved workflows.
• Develop and maintain database reports.

Documentation and Stewardship

• Assist with maintaining comprehensive physical and digital files for artworks, including
  acquisition documents, deeds of gift, bills of sale, provenance research, appraisals,
  condition reports, conservation records, and correspondence.
• Ensure documentation relating to ownership, title, restrictions, copyright, and
  reproduction rights is recorded accurately and referred to appropriate staff when
  review is needed.
• Coordinate and participate in periodic location audits.
• Monitor the completeness and organization of collections records and recommend
  improvements to documentation practices.
• Maintain appropriate backup, access control, and confidentiality procedures for
  information in collaboration with relevant staff.

Research and Reporting

• Compile accurate information for curatorial research, exhibition planning, publications,
  institutional reporting, and other approved uses.
• Prepare object lists, collection inventories, database exports, and reports as requested.
• Verify artwork information for exhibition checklists, wall labels, catalogs, websites, and
  other interpretive materials.
• Research and reconcile discrepancies in object records in collaboration with Director of
• Registration, curatorial staff and other relevant stakeholders.
• Support the documentation of provenance, ownership history, and related research,
  referring complex questions to the appropriate specialist.

Exhibition Support

• Prepare and administer loan agreements, facility reports, certificates of insurance, and
  related exhibition documentation in coordination with institutional leadership, as
  needed.
• Assist with coordination of insurance coverage and ensure appropriate documentation
  is in place.
• Review and reconcile invoices against loan agreements, and ensure follow up on
  agreement conditions, including security, catalogue, and final report requirements.
• Provide accurate information to support exhibition checklists, labels, catalogs, and other
  interpretive materials.
• Maintain the authoritative record of artwork locations and update records following
  loans, installations, deinstallations, and other movements.
• Coordinate with the Director of Registration to ensure movement documentation,
  condition reports, and relevant loan records are complete and consistent.
• Assist with tracking artwork status, location, and documentation requirements across
  concurrent exhibitions.

Systems, Policies, and Collaboration

• Assist with development and maintenance of written procedures for database use,
  cataloging, file management, and documentation.
• Work with curatorial, exhibitions, conservation, facilities, and administrative teams to
  ensure information is accurate and accessible to authorized users.
• Identify opportunities to improve database functionality, data quality, reporting, and digital
  recordkeeping.
• Maintain confidentiality and follow institutional policies concerning sensitive information,
  donor records, copyright, and access to collections documentation.