Description
ABOUT THE JEWISH COMMUNITY FOUNDATION
Individuals can make a difference; together we change the world. This is the Jewish Community Foundation’s (JCF) core belief. The JCF combines donor-driven philanthropy, investing and education for maximum benefit in the community. JCF develops and manages philanthropic vehicles and assets, including donor-advised funds, endowments, and organizational funds. A philanthropic innovator, the JCF is a leading community foundation in offering impact investment opportunities to its donors. JCF is also renowned nationally for its Endowment Leadership Institute, a model that has been replicated across the country.
For almost 60 years, the JCF has granted more than $2.3 billion to 7,000+ organizations on behalf of more than 1,000 donors, making it one of the largest grantors in San Diego.
OVERVIEW OF THE JOB:
The Program and Administration Coordinator is a full-time, non-exempt position that reports to the Director of Human Resources and Administration.
Overall Responsibilities:
Programmatic Support
- Provide comprehensive programmatic support for ongoing events and meetings.
- Manage programs and event calendars, including scheduling and reserving event spaces.
- Support the development of materials, communications, marketing content, evaluations, and other resources as needed.
- Coordinate event logistics, including room setup, technology needs, and catering arrangements.
- Procure supplies and materials necessary for programs and events.
- Collaborate with external organizations involved in meeting and event activities.
- Support scholarship programs, including communication with students and related administrative tasks.
Responsible for all meetings and event logistics and support.
- Maintain organizational calendars and support the scheduling of internal and external events.
- Oversee event logistics, including room setup, proactive communication with vendors, preparation of materials, and other related tasks.
- Coordinate catering services and ensure all necessary supplies are arranged.
- Track and report event attendance and provide guest lists to building security as required.
- Assist with the planning and execution of special events and meetings.
Governance support
- Provide comprehensive administrative support for quarterly Board and committee meetings, including preparation of materials, coordination of technology needs, attendance management, and meeting room setup.
- Assist Supporting Foundations and Committees by coordinating schedules, preparing materials, and taking accurate meeting minutes.
- Collaborate effectively and professionally with volunteers.
- Manage and maintain complex calendars for C-Suite executives.
- Coordinate with the Front Desk to ensure timely notification of visitors for the Chief Executive Officer, President & Chief Philanthropy Officer, Executive Vice President & Chief Impact Officer, and Chief Financial Officer.
Requirements
SKILLS, QUALIFICATIONS AND ESSENTIAL FUNCTIONS
2 – 4 years of office experience, preferably with meetings and event experience.
Proficient in all Microsoft Office applications including Adobe Acrobat.
Experience using Salesforce a plus.
Comfortable and competent with technology and eager to learn new systems.
Excellent communication skills – both written and verbal.
Demonstrated ability to organize and prioritize multiple ongoing activities.
Excellent customer service skills.
Commitment to detail.
Strong interest in working in the nonprofit sector with a values-driven organization.
Must be able to multitask and thrive in a busy environment.
Willingness to take instructions and requests from multiple staff members.
Move tables up to 10 pounds and carry boxes of supplies up to 20 pounds.
