Description

The Operations and Administrative Coordinator plays a vital role in supporting the day-to-day operations of Leadership Oklahoma. This position ensures organizational efficiency through strong financial management, administrative support, and operational coordination. The ideal candidate is highly organized, detail-oriented, and comfortable managing multiple priorities while supporting staff, board members, and external partners across the state.

Requirements

Operations & Office Management

      Coordinate daily operational needs to ensure smooth and efficient organizational functioning

      Maintain organizational calendars, schedules, and deadlines

      Support statewide programs by coordinating logistics, materials, and internal communications

      Manage vendor relationships, contracts, and service providers as needed

      Assist with facilities, equipment, and technology coordination

Administrative Support

      Provide administrative support to the President & CEO and senior staff

      Prepare correspondence, reports, agendas, and meeting materials

      Coordinate board and committee meetings, including scheduling, materials, and follow-up

      Maintain organized digital and physical filing systems

      Serve as a primary point of contact for general inquiries

Financial & Data Support

      Assist with basic bookkeeping tasks such as invoice processing, expense tracking, and reimbursements

      Support budget tracking and grant documentation as needed

      Maintain accurate databases, contact lists, and records

      Assist with data collection and reporting for internal and external stakeholders

Communications & Coordination

      Support internal communications across staff and regions

      Coordinate logistics for events, trainings, and statewide meetings

      Assist with donor, partner, and stakeholder communications as directed

      Ensure consistent organizational branding and professionalism in materials

General Support

      Support special projects and initiatives as assigned

      Uphold confidentiality and professionalism in all aspects of the role

Qualifications

      Bachelor’s degree preferred, or equivalent professional experience

      3+ years of professional experience in bookkeeping and office administration.

      Proven proficiency with QuickBooks Online and the Microsoft Office Suite.

      Experience preparing financial statements

      Experience with online CRM – specifically NEON

      Customer service (helping members with event registration, dues payment, profile updates)

      Strong organizational and time-management skills

      Excellent written and verbal communication skills

      Ability to work independently and collaboratively in a fast-paced environment

      Comfort working with diverse stakeholders across a statewide network