Description

Drive operational excellence as the central point of coordination within a professional and busy environment. Your new company
You will be joining a well-established, nationally recognised organisation known for its collaborative culture and commitment to creating an inclusive, people-focused workplace. With a strong reputation for excellence and a highly engaged team environment, this business prides itself on delivering outstanding experiences-both internally and externally.Working within a vibrant and modern studio setting, you will play a key role in ensuring the space operates smoothly, remains welcoming, and supports the success of the team.

Your new role
Front-of-House & Studio Coordination

• Provide a warm, professional first point of contact for all visitors
• Manage reception, incoming calls, and the studio inbox
• Maintain a safe, clean, and high-standard studio environment
• Coordinate meetings, room setups, Teams links, documentation, and AV requirements
• Oversee kitchen spaces, reception areas, and meeting room standards
• Manage studio supplies, subscriptions, vendor relationships, and IT access administration
• Support WHS administration and ensure accurate safety records
• Coordinate ad hoc administration requests (couriers, catering, binding, travel bookings)
• Organise repairs, maintenance, and studio events including EOFY, Christmas and team gatherings
• Assist with stakeholder events hosted onsite
• Update the Studio Hub and manage studio documentation and audits

People & Process Administration

• Coordinate onboarding and offboarding, including checklists and documentation
• Schedule probation reviews and annual performance review meetings
• Maintain accurate employee files and training registers
• Prepare templates, documents and support internal people processes
• Administer expenses in line with corporate credit card procedures

Finance Support

• Process company credit card and Uber expenses, ensuring accurate coding
• Enter accounts receivable and accounts payable data
• Allocate receipts against invoices
• Prepare asset allocation requests and support finance documentation

What you'll need to succeed
You will be a polished, proactive, and highly organised professional who enjoys being the go-to person in a dynamic environment.
You'll bring:

• 3+ years' experience in office coordination, administration, reception, or studio support
• Strong communication skills and confidence engaging with people at all levels
• High attention to detail and pride in presentation standards
• Strong Microsoft 365 skills, including Outlook, Teams, Excel, and SharePoint
• Ability to manage competing priorities and stay composed under pressure
• Experience supporting people processes and handling sensitive information
• Confidence supporting bookings, events, suppliers, and basic IT/AV troubleshooting
• Finance admin experience (AP/AR, expenses, invoice processing) highly regarded
• Most importantly, you'll bring initiative, reliability, and a warm, professional presence.

What you'll get in return

• A supportive and collaborative team that values your contribution
• A varied and engaging role with real influence on the studio's daily operations
• Opportunities to grow your skills across people, operations, finance, and events
• A modern, creative workspace and a workplace culture built on respect and inclusion
• The chance to be part of a team that celebrates diversity and encourages fresh ideas

What you need to do now
Kate Wevell will be your dedicated consultant to assist you. If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.
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