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About

All States Materials Group ® is a regional leader in road building, pavement preservation and distribution of road materials. We see the exciting in what most take for granted: the roads we drive on every day. We strive to be the best at what we do, and we seek to do it better every day, in a safe, environmentally responsible, and technologically advanced way.

Job Summary

The Front Office Administrator serves as the first point of contact for clients, visitors, and employees, helping to maintain a professional and welcoming office environment. This entry-level position is responsible for coordinating daily front office activities, maintaining an organized and efficient workspace, and providing administrative support to the Office Manager and various departments.

The ideal candidate is professional, organized, detail-oriented, and able to manage multiple priorities in a fast-paced environment. As ASMG continues to grow, this position offers opportunities for professional development and career advancement within the organization.

Key Responsibilities:

1. Office-based role with regular hours (8:00 AM - 4:30 PM).
2. Greet and assist visitors, clients, and vendors in a courteous and professional manner.
3. Answer, screen, and direct incoming calls to appropriate departments or individuals.
4. Support sales and operations by coordinating participation in industry events and track related registrations and payments
5. Maintain a professional and organized front office area, ensuring a positive first impression.
6. Maintain supply closets and lunchrooms by ensuring they are fully stocked and organized.
7. Handle incoming and outgoing mail, packages, and deliveries. Assist with mass marketing shipments.
8. Schedule and coordinate meetings, appointments, and conference room bookings.
9. Maintain office supplies inventory and place orders as needed.
10. Assist with internal communication, such as memos, emails, or announcements
11. Maintain and update company contact lists, databases, and filing systems.
12. Assist the Accounts Payable team by preparing and processing checks for mailing, ensuring accuracy and timeliness.
13. Some physical tasks, such as lifting light packages (up to 30 lbs.) or standing for extended periods.
14. Must be flexible with work hours based on operational needs and project requirements.
15. Other duties as assigned.

Qualifications:

1. Education: High school diploma or equivalent; associate degree or higher preferred.
2. 2+ years of experience in front office, administrative, or customer service roles.
3. Proficiency in Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint) and Adobe Acrobat.
4. Excellent organizational, time management, and multitasking abilities.
5. Strong verbal and written communication skills.
6. Ability to prioritize tasks and work effectively in a fast-paced office environment.
7. Ability to maintain confidentiality and handle sensitive information with professionalism and discretion.

Independent Action:

Performs work independently within scope of established guidelines and practices. Consults with Office Manager where clarification or exception to procedure may be required.

Work Conditions

Office setting with controlled temperature and minimal noise. Incumbent must be able to sit for extended periods of time and tolerate working at a computer for most of their work duties.

Physical Demands

The physical demands described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit, use hands, reach with hands and arms, handle, feel, see, talk, and listen. The employee is also required to walk, stoop, kneel, bend, lift 30 lbs. or crouch.

Qualifications:

To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed above are representative of the knowledge, skill and/or ability required. Any physical demands or work conditions described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The Company maintains a policy of non-discrimination and is fully committed to the principles of equality in employment and opportunity for all employees. It is the continuing policy to recruit and employ the best qualified individuals without discrimination because of race, color, religion, national origin, gender, age, sexual orientation, gender identity or expression, marital or partnership status, status as a victim of domestic or sexual violence or stalking, pregnancy, physical or mental disability, protected military or veteran status, and/or any other protected characteristic as established by law.

This policy of Equal Employment Opportunity applies to all policies and procedures relating to personnel actions such as, but not limited to, recruitment and hiring, working conditions, benefits and compensation, training, apprenticeship, performance appraisals, promotion, transfer, discipline, termination and any and all other terms and conditions of employment. Decisions with regard to the above will be based on job related criteria, individual merit and qualifications.

It is the policy of the Company not to discriminate on the basis of gender, age, race, color, religious creed, national origin, sexual orientation, gender identity or expression, marital or partnership status, status as a victim of domestic or sexual violence or stalking, physical or mental disability, and/or protected military or veteran status or other protected bases with regard to any employment practices, including recruitment, advertising, job application procedures, hiring, upgrading, training, promotion, transfer, compensation, job assignments, benefits and/or other terms, conditions, or privileges of employment, provided the individual is qualified, with or without reasonable accommodations, to perform the essential functions of the job. This policy applies to all jobs at the Company. The Company will continue to take affirmative action to employ and advance in employment women, minorities, individuals with disabilities, and protected veterans and to treat qualified individuals without discrimination based upon their gender, race, sexual orientation, gender identity, physical or mental disability, or protected veteran statuses, in all employment practices.