Description

Posting Details

Posting Number

S14850P

Working Title

Facilities and Data Manager

Department

CED-Envir & Design Dean's Off

About the University of Georgia

Chartered by the state of Georgia in 1785, the University of Georgia is the birthplace of public higher education in America and is the state's flagship university (https://www.uga.edu/). The proof is in our more than 240 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly established School of Medicine.

About the College/Unit/Department

College/Unit/Department website

Posting Type

External

Retirement Plan

TRS

Employment Type

Employee

Benefits Eligibility

Benefits Eligible

Full/Part time

Full Time

Work Schedule

Additional Schedule Information

M-F 8-5, some additional nights or weekends depending on need as facilities manager. Will be on call list for University Police regarding any building incidents after hours.

Advertised Salary

55,00-60,000 based on qualifications

Posting Date

03/11/2026

Open until filled

Yes

Closing Date

Proposed Starting Date

06/01/2026

Special Instructions to Applicants

Location of Vacancy

Athens Area

EEO Policy Statement

The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).

USG Core Values Statement

The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.

Position Information

Classification Title

Facilities Professional II

FLSA

Exempt

FTE

1.00

Minimum Qualifications

Bachelor's degree in a related field or equivalent and 2 years of professional experience

Preferred Qualifications

Position Summary

The College of Environment and Design ( CED ) at the University of Georgia seeks a highly organized and strategic professional to oversee facilities management, procurement, data analysis, and course and room scheduling. This position reports to the Administrative Financial Director and works closely with College leadership to support operational effectiveness and strategic initiatives.

Key responsibilities include coordinating facilities projects and maintenance; serving as liaison to campus service units; managing facilities and procurement budgets; overseeing building access and furniture, fixtures, and equipment (FF&E); and ensuring compliance with university policies and safety standards. The role also leads non-IT procurement activities and supports data-driven decision-making through analysis of enrollment trends, credit hour production, faculty workload, and student outcomes.

Additionally, the position manages course and classroom scheduling, analyzes enrollment trends to inform course offerings, coordinates with academic units and the Registrar, and supports development of the summer schedule.

This position plays a critical role in aligning facilities, financial resources, and academic operations to advance the College's mission.

Knowledge, Skills, Abilities and/or Competencies

• Ability to oversee facilities design and construction process, space management, and act as liaison between the College and the University Architect's office and Facilities Management
• Knowledge of USG procurement regulations
• Strong analytical and problem-solving skills
• Effective leadership, communication, and relationship-building skills
• Ability to prepare word documentation, spreadsheets, and presentations, and exceptional customer service skills
• Ability to process and utilize systems for course scheduling, room scheduling, and course loading

Physical Demands

• Bend and lift materials up to 50 pounds
• Move quickly from one building to another and between floors
• Sitting for long periods of time

Is driving a responsibility of this position?

Yes

Is this a Position of Trust?

Yes

Does this position have operation, access, or control of financial resources?

No

Does this position require a P-Card?

No

Is having a P-Card an essential function of this position?

No

Does this position have direct interaction or care of children under the age of 18 or direct patient care?

No

Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications)

Yes

Credit and P-Card policy

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.

Background Investigation Policy

Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.

Duties/Responsibilities

Duties/Responsibilities

Facilities Management -
Project management:

• Coordinate all work requests and act as liaison with Finance and Administration service providers such as FMD , Office of University Architects, and Office of Emergency Preparedness, facilitate asset removal (surplus and inventory transfers), etc.
• Communicate in resolving issues, submit work requests for issues needing repair, and oversee project management of activities involving building renovation, maintenance, repairs, and equipment installations, proactively identify, report, and work on resolving facilities issues.

Finance:

• Develop and manage a college budget for facilities, identify funding sources, and efficiently utilize resources for facilities.

Representation:

• Serve as CED representative, such as, not limited to: Building Safety and Security and other appropriate University and College level committees as needed, LSO (Laser Safety Officer) representative, AED monitor and responder, and be the point of contact for facilities

Preparedness:

• Ensure instructional facilities and offices are set up and maintained, and ensure University policy and safety standards are met, in coordination with CED IT, EITS , and UGA CTL .

Access Control:

• Set and manage building access control for students, faculty, and staff.
• Management of Furniture, Fixtures, and Equipment ( FFE ) in conjunction with IT.
• Other duties as needed.

Percentage of time

40

Duties/Responsibilities

Course and room scheduling

• Coordinates and troubleshoots course scheduling issues between departments, academic advising, and the Registrar as the backstop for all of CED , including, but not limited to
• Schedules class meetings in CED classrooms and reserves wall pin-up space
• Maintains all CED internal course schedules, solicits course schedules from program coordinators, updates course schedule information, receives and makes changes as appropriate
• Controls and creates semester course loading of all CED class schedules and CED classroom assignments in the Banner (or other) system(s)
• Assists in tracking enrollment for all courses and notifies program directors and associate dean of cancellations or justification
• Making recommendations for action with course schedules as needed and interfacing with department-level administrators and staff to ensure proper staffing of courses and course publication.
• Working with the Associate Dean to craft a summer schedule and funding request.

Percentage of time

25

Duties/Responsibilities

Data analyst -
Planning and Reporting:

• Assist with developing and implementing policies, procedures, and strategic planning for space utilization and management, accessibility concerns and known maintenance needs, such as, but not limited to: performing ad-hoc analyses and reporting to inform decision-making, and work on predictive modeling or other data mining capabilities, managing the College wide annual MRR Requests, Lab Enhancement Request and Classroom Enhancement Request submittal process and preparing various college level reports.
• Collect and analyze all credit-hour production, course enrollment, and KPI trends for the College; monitor and track data for leadership in the design and implementation of strategic plans.
• Analyzing faculty activities such as teaching loads (grad and undergrad), class sizes, honors teaching, and professional accomplishments.
• Evaluating student academic and professional outcomes on at least an annual basis.
• Analyzing historic and current enrollment trends, including examining student characteristics to understand demand better

Percentage of time

20

Duties/Responsibilities

Procurement
Purchasing: Oversee execution (purchasing, receiving, delivering, set up, etc.) of college spending requests not related to IT equipment or software, but in close coordination with CED IT.

Percentage of time

15

Contact Information

Recruitment Contact

Contact Details

For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.

Recruitment Contact Name

Ashley Steffens

Recruitment Contact Email

steffens@uga.edu

Recruitment Contact Phone

Posting Specific Questions

Required fields are indicated with an asterisk (*).

Applicant Documents

Required Documents

1. Resume/CV
2. Cover Letter
3. List of References with Contact Information

Optional Documents