Description

Job Summary: The position manages the merchandise expense payable department ensuring timely and accurate payment of NEXCOMs obligations while simultaneously ensuring controls exist to preclude fraud and embezzlement of NEXCOMs assets. Incumbent supports automated processes and applications enabling efficient and effective payment processes.



Duties and Responsibilities:



- Supervises a subordinate management staff of Grade NF-4s in the areas of, Merchandise Payables and Expense Payables. Assumes broad responsibility and takes initiative in supporting Finance Department objectives and tastings.



- Plans and manages activities of the East Coast Merchandise & Expense Payables Accounting Group and supports financial processes and applications enabling NEXCOMs payment processes. Ensures timely close out of merchandise & expense payables to support monthly close-out and financial statement preparation. Is responsible for policies surrounding merchandise accounting.



- Performs personnel administration duties including hiring, performance appraisals, coaching and mentoring, recognition and salary administration for team. Responsible for technical training and professional development of staff.



- Maintains strong and constructive relationships with NEXCOM departments and NEX management, vendors, and other agencies ensuring timely and efficient processing of NEXCOMs payment obligations. Ensures payment team is responsive and exercises good customer service skills in dealing with external vendors and other partners to timely resolve vendor disputes and payment problems.



- Actively partners with the merchandising group to grow Electronic Data Interchange (EDI) vendors thereby leveraging automated payment processing and enhancing department productivity.



- Participates at meetings and conferences on matters pertaining to the financial operations and in organization/strategy planning. Contributes technical expertise and knowledge in the area of financial/inventory/profit during these sessions. Makes recommendations leading to the establishment of policy and procedures.



- Supports inventory reconciliation effort to resolve inventory shortage/overage problems, to include ensuring correct accruals are posted.



- Responsible for integration issues between financial systems and the merchandise point of sale, inventory control and other systems.



- Manages and tracks discounts lost, and interest paid with the objective of minimizing both, and uses data to assess opportunities for improving payment turnaround time and departmental efficiencies. Ensures compliance with Prompt Payment Act.



- Maintains a strong system of internal controls, including continuous review of payment practices, to preclude occurrence of fraud and embezzlement of NEXCOM funds.



- Partners with NEXCOMs contracted Accounts Payable Audit Recovery Services (PRGX) to process claims. Uses claim information to improve NEXCOMs merchandise payment processes where appropriate. Acts as COTR for the post payment Audit Recovery contract.



- Oversees the operation of the corporate accounting center mailroom. Ensures mail is processed timely and efficiently and all checks received are tracked and recorded for deposit.



- Provides guidance to Exchange locations and NEXCOM codes, when requested, and develops written procedures and training materials as processes change within areas of responsibility.



- Engages Information Systems Group, Operations and Merchandising managers and technical staff within NEXCOM and field locations to address issues and represent Code Fs interests within program areas of responsibility.



- Develops & prepares statistical reports to measure departmental performance and to meet external reporting requirements.



- Works under the general direction of the VP Controller, who outlines broad overall programs, policies, goals and priorities. Exercises good and independent judgment in accomplishing responsibilities and supporting NEXCOMs objectives.



- Oversees preparation of the year-end schedule of vendor payments for 1099 vendors for - Supervises a subordinate management staff of Grade NF-4s in the areas of, Merchandise Payables and Expense Payables. Assumes broad responsibility and takes initiative in supporting Finance Department objectives and tastings.



- Plans and manages activities of the East Coast Merchandise & Expense Payables Accounting Group and supports financial processes and applications enabling NEXCOMs payment processes. Ensures timely close out of merchandise & expense payables to support monthly close-out and financial statement preparation. Is responsible for policies surrounding merchandise accounting.



- Performs personnel administration duties including hiring, performance appraisals, coaching and mentoring, recognition and salary administration for team. Responsible for technical training and professional development of staff.



- Maintains strong and constructive relationships with NEXCOM departments and NEX management, vendors, and other agencies ensuring timely and efficient processing of NEXCOMs payment obligations. Ensures payment team is responsive and exercises good customer service skills in dealing with external vendors and other partners to timely resolve vendor disputes and payment problems.



- Actively partners with the merchandising group to grow Electronic Data Interchange (EDI) vendors thereby leveraging automated payment processing and enhancing department productivity.



- Participates at meetings and conferences on matters pertaining to the financial operations and in organization/strategy planning. Contributes technical expertise and knowledge in the area of financial/inventory/profit during these sessions. Makes recommendations leading to the establishment of policy and procedures.



- Supports inventory reconciliation effort to resolve inventory shortage/overage problems, to include ensuring correct accruals are posted.



- Responsible for integration issues between financial systems and the merchandise point of sale, inventory control and other systems.



- Manages and tracks discounts lost, and interest paid with the objective of minimizing both, and uses data to assess opportunities for improving payment turnaround time and departmental efficiencies. Ensures compliance with Prompt Payment Act.



- Maintains a strong system of internal controls, including continuous review of payment practices, to preclude occurrence of fraud and embezzlement of NEXCOM funds.



- Partners with NEXCOMs contracted Accounts Payable Audit Recovery Services (PRGX) to process claims. Uses claim information to improve NEXCOMs merchandise payment processes where appropriate. Acts as COTR for the post payment Audit Recovery contract.



- Oversees the operation of the corporate accounting center mailroom. Ensures mail is processed timely and efficiently and all checks received are tracked and recorded for deposit.



- Provides guidance to Exchange locations and NEXCOM codes, when requested, and develops written procedures and training materials as processes change within areas of responsibility.



- Engages Information Systems Group, Operations and Merchandising managers and technical staff within NEXCOM and field locations to address issues and represent Code Fs interests within program areas of responsibility.



- Develops & prepares statistical reports to measure departmental performance and to meet external reporting requirements.



- Works under the general direction of the VP Controller, who outlines broad overall programs, policies, goals and priorities. Exercises good and independent judgment in accomplishing responsibilities and supporting NEXCOMs objectives.



- Oversees preparation of the year-end schedule of vendor payments for 1099 vendors for submission to and processing by ADP.



Performs other related duties as assigned.



The incumbent of this position must file a Financial Disclosure Report/OGEl Form 450, as required.

A total of 9 years of experience is required, consisting of the following:



GENERAL EXPERIENCE: Three years' experience in administrative, professional, and technical or other responsible work in which the applicant gained: general background knowledge of accounting and business operations; communication skills; partnering with company vendors and manufactures representatives; and ability to recognize causes of, and analyze problems and recommend practical solution.



OR



SUBSTITUTION OF EDUCATION FOR EXPERIENCE: One year of academic study above the high school level may be substituted for nine months of experience up to a maximum of a 4 year bachelors degree in Business Administration or Finance.



AND



SPECIALIZED EXPERIENCE: Six years of progressive experience that provided a detailed knowledge of merchandise / accounts payables in an automated environment including developing accounting policies and procedures. Extensive knowledge in accounts payable processing, managing a large staff, working with Electronic Data Interchange (EDI) vendors, employee development, training and productivity analyses, inventory valuation and strong internal controls.