Description
Construction Procurement & Accounting CoordinatorLocation: Cleveland, OH, 44144
Department: Finance & Accounting
Reports To: CFO
Job Summary
We are seeking a detail-driven Construction Procurement & Accounting Coordinator to own purchase order creation, vendor coordination, and accounts payable for our construction operations. This role acts as the central gatekeeper between construction teams, vendors, and accounting—ensuring accuracy, cost control, and timely execution.
This position works day-to-day with construction leadership and maintains a dotted-line relationship with accounting to support financial controls and monthly close.
Key Responsibilities
Procurement & Purchase Orders
- Create, issue, and manage purchase orders for construction projects
- Submit POs through AvidXchange and AppFolio integrations
- Enforce PO approval workflows, documentation, and budget alignment
- Coordinate with project managers, vendors, and property management teams
- Track PO status, delivery timelines, and change orders
Accounts Payable (Construction)
- Own AP workflow for construction vendors and subcontractors
- Match invoices to approved POs and resolve discrepancies
- Coordinate with accounting on month-end close and reporting
- Maintain accurate vendor records, pricing, and terms
- Create invoices for GC Fees, Time and Material related to billables
Controls & Communication
- Serve as the gatekeeper for construction spend
- Flag missing information, budget issues, or non-compliant requests
- Escalate issues appropriately while keeping projects moving
Process Improvement
- Identify opportunities to improve procurement and AP workflows
- Help build scalable processes as the construction portfolio grows
Work Environment
Hybrid work environment (3 days/week in office and 2 remote)
14411 Triskett Rd, Cleveland, OH 44111
Qualifications
Education
- High school diploma or equivalent required
- Degree in Accounting, Finance, or Business preferred
Experience
- 3+ years of experience in accounts payable or related accounting role
- Prior experience in construction or property management industry is strongly preferred
- Familiarity with PO-Based AP workflows in construction
- Experience supporting multiple concurrent projects
Software Proficiency
- Strong knowledge of accounting software (e.g., QuickBooks, AppFolio, Yardi, Rent Cafe, etc.)
- Proficiency in Microsoft Office Suite (Excel, Word, Outlook, and Teams)
Skills & Abilities
- Strong attention to detail and ability to meet deadlines
- Excellent organizational and communication skills
- Ability to work collaboratively with multiple teams
PI68b6960e806d-35350-39415485
Requirements
Construction Procurement & Accounting CoordinatorLocation: Cleveland, OH, 44144
Department: Finance & Accounting
Reports To: CFO
Job Summary
We are seeking a detail-driven Construction Procurement & Accounting Coordinator to own purchase order creation, vendor coordination, and accounts payable for our construction operations. This role acts as the central gatekeeper between construction teams, vendors, and accounting—ensuring accuracy, cost control, and timely execution.
This position works day-to-day with construction leadership and maintains a dotted-line relationship with accounting to support financial controls and monthly close.
Key Responsibilities
Procurement & Purchase Orders
- Create, issue, and manage purchase orders for construction projects
- Submit POs through AvidXchange and AppFolio integrations
- Enforce PO approval workflows, documentation, and budget alignment
- Coordinate with project managers, vendors, and property management teams
- Track PO status, delivery timelines, and change orders
Accounts Payable (Construction)
- Own AP workflow for construction vendors and subcontractors
- Match invoices to approved POs and resolve discrepancies
- Coordinate with accounting on month-end close and reporting
- Maintain accurate vendor records, pricing, and terms
- Create invoices for GC Fees, Time and Material related to billables
Controls & Communication
- Serve as the gatekeeper for construction spend
- Flag missing information, budget issues, or non-compliant requests
- Escalate issues appropriately while keeping projects moving
Process Improvement
- Identify opportunities to improve procurement and AP workflows
- Help build scalable processes as the construction portfolio grows
Work Environment
Hybrid work environment (3 days/week in office and 2 remote)
14411 Triskett Rd, Cleveland, OH 44111
Qualifications
Education
- High school diploma or equivalent required
- Degree in Accounting, Finance, or Business preferred
Experience
- 3+ years of experience in accounts payable or related accounting role
- Prior experience in construction or property management industry is strongly preferred
- Familiarity with PO-Based AP workflows in construction
- Experience supporting multiple concurrent projects
Software Proficiency
- Strong knowledge of accounting software (e.g., QuickBooks, AppFolio, Yardi, Rent Cafe, etc.)
- Proficiency in Microsoft Office Suite (Excel, Word, Outlook, and Teams)
Skills & Abilities
- Strong attention to detail and ability to meet deadlines
- Excellent organizational and communication skills
- Ability to work collaboratively with multiple teams
PI68b6960e806d-35350-39415485
