Description
Administrative Coordinator
Pennsylvania Psychological Association (PPA)
Linglestown (Harrisburg), PA | In-Office | Full-Time or Part-Time | Flexible Schedule
$22–$27/hour
Are you a stay-at-home parent, caregiver, or early retiree looking for a flexible and meaningful opportunity to stay engaged in the workforce? The Pennsylvania Psychological Association (PPA), the largest state psychological association in the country, is seeking a dedicated Administrative Coordinator to join our team—either part-time or full-time, with an hourly pay range of $22–$27 per hour.
This is a wonderful opportunity to contribute to an organization that supports the psychological profession and promotes mental health across Pennsylvania, while enjoying a supportive, welcoming work environment. Our office is conveniently located in Linglestown, PA, just off US Route 81, making for an easy commute. You will also enjoy free parking, comfortable office space, and access to an on-site kitchen.
If you are organized, dependable, and excited to be part of a mission-driven organization, we would love to hear from you!
About PPA
Founded in 1933, PPA is a statewide membership organization serving more than 3,000 psychologists and students across Pennsylvania. The organization also supports affiliated entities, including the Pennsylvania Psychological Foundation (PPF) and PennPsyPAC.
Position Overview
The Administrative Coordinator plays a vital role in supporting the organization's day-to-day operations. Reporting directly to the Executive Director, this position serves as a key point of contact for staff, members, vendors, and leadership, helping ensure that administrative, operational, and financial processes run smoothly and efficiently.
Key Responsibilities
Provide administrative support to staff, leadership, and volunteers, including scheduling and meeting coordination.
Serve as a primary point of contact for members, assisting with inquiries, renewals, and engagement.
Maintain and update membership and financial records using systems such as NOVI, PATH, and QuickBooks
Support office operations, including supplies, facilities coordination, and welcoming visitors.
Assist with board meetings, conferences, and educational events (virtual and in-person)
Process invoices, payments, and basic financial records; support reconciliations and reporting.
Coordinate with vendors, IT services, and external partners.
Assist with compliance tracking and reporting requirements with the Commonwealth of PA, including ACT 31, ACT 48, and the PAC.
Help maintain an organized, welcoming, and efficient office environment.
Qualifications
Associate degree or certificate in Business, Administrative Support, or related field
Strong organizational skills and attention to detail
Excellent written and verbal communication skills
Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
Experience with QuickBooks or similar accounting software preferred.
Ability to manage multiple priorities and work independently and collaboratively.
Professionalism, discretion, and a positive, can-do attitude
Why Join PPA?
Flexible full-time or part-time schedule
Convenient Linglestown location just off Route 81
Free parking
Comfortable office environment with kitchen and collaborative workspace
Opportunity to support the mental health profession and make a meaningful impact across Pennsylvania.
How to Apply
Please send your cover letter and resume to Ann Marie Frakes, Executive Director at annmarie@papsy.org. We are moving quickly. The deadline for applying is April 15, 2026, and we would like the position to be filled by May 15, 2026.
Requirements
Qualifications
Associate degree or certificate in Business, Administrative Support, or related field
Strong organizational skills and attention to detail
Excellent written and verbal communication skills
Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
Experience with QuickBooks or similar accounting software preferred.
Ability to manage multiple priorities and work independently and collaboratively.
Professionalism, discretion, and a positive, can-do attitude
