Description

External Retirement Plan TRS or ORP Employment Type Employee Benefits Eligibility Benefits Eligible Full/Part time Full Time Work Schedule Additional Schedule Information
Hours in line with the University schedule
Advertised Salary Commensurate with Experience Posting Date 12/03/2025 Open until filled Yes Closing Date Proposed Starting Date 02/02/2026 Special Instructions to Applicants
Full consideration will be given to applications received by January 6, 2025. Position will remain open until filled. References of only the finalists will be checked.

Please note that successful applicants are responsible for ensuring their eligibility to work in the United States (i.e., a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without need of employer sponsorship) on or before the effective date of your appointment, and maintain eligibility without sponsorship throughout your appointment.
Location of Vacancy Gwinnett County EEO Policy Statement
The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).
USG Core Values Statement
The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.

Position Information

Classification Title Program Coordinator I FLSA Exempt FTE 1.00 Minimum Qualifications
Bachelor's degree in a related field or equivalent
Preferred Qualifications Position Summary
K-12 Assessment Solutions is seeking an Administrative Specialist to provide comprehensive, detail-oriented support across all aspects of assessment development, project management, human resources, business and finance, professional learning, and sales/marketing. This role is essential to ensuring smooth operations, consistent communication, and efficient processes that drive the success of K-12 Assessment Solutions' projects and initiatives.
Knowledge, Skills, Abilities and/or Competencies

• Bachelor's or Associate's degree preferred; equivalent combination of education and experience considered
• Exceptional organizational and project management skills with strong attention to detail.
• Proven ability to work independently, anticipate needs, and take initiative.
• Proficiency with Microsoft Office Suite, MS Teams, and related collaboration tools.
• Ability to manage multiple priorities, meet deadlines, and maintain accuracy.
• Strong written and verbal communication skills.

Physical Demands
This position is primarily office-based and involves extended computer use, as well as occasional light lifting of boxes and supplies (up to 25 lbs).
Is driving a responsibility of this position? No Is this a Position of Trust? Yes Does this position have operation, access, or control of financial resources? Yes Does this position require a P-Card? No Is having a P-Card an essential function of this position? No Does this position have direct interaction or care of children under the age of 18 or direct patient care? No Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) Yes Credit and P-Card policy
Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.
Background Investigation Policy
Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.

Duties/Responsibilities

Duties/Responsibilities
Project Coordination and Development Support

• Lead preparation activities for new projects, including beginning-of-year (BOY) setup and planning.
• Establish and maintain project tracking systems and collaborative workspaces (e.g., MS Teams).
• Provide comprehensive support for item development processes by:
  • Preparing meeting agendas and documenting outcomes, including action items.
  • Assigning tasks and monitoring progress through dashboards and trackers.
  • Designing and maintaining project forms and documentation tools.
  • Managing blueprint documentation and final posting procedures.
  
  
  
• Coordinate logistics and scheduling for assessment audits and related activities

Percentage of time 60 Duties/Responsibilities
Administrative, Financial, and Operational Support

• Manage financial tracking for sponsored project accounts, including:
  • Processing check requests, budget amendments, journal vouchers, and payroll documentation.
  • Coordinating travel, operating expenses, requisitions, and payment requests.
  
  
  
• Maintain monthly position funding records and assist with payroll reconciliation.
• Support inventory control and asset management processes.
• Contribute to process improvement by:
  • Developing and updating standard operating procedures (SOPs).
  • Participating in evaluations of administrative efficiency and quality.

Percentage of time 20 Duties/Responsibilities
Professional Learning and Staff Development

• Assist in the development and organization of professional learning materials and evaluation reports.
• Compile and synthesize feedback from professional development sessions to inform future planning.
• Support staff training initiatives, including:
  • Monthly development sessions (e.g., book studies, tool demonstrations).
  • Onboarding and training for item writers.
  • Coordination of conferences, newsletters, and retraining efforts.
  
  
  

Percentage of time 10 Duties/Responsibilities
Human Resources Support

• Facilitate HR-related processes such as application reviews and hiring documentation.
• Maintain and update item writer records, including onboarding, terminations, and role changes.
• Monitor and track annual compliance requirements (e.g., ethics training, mandatory courses).

Percentage of time 5 Duties/Responsibilities
Communications and Marketing Support

• Assist with updates to the organizational website, including layout and visual content coordination.
• Support the creation and distribution of promotional and informational materials.
• Maintain and update client databases to ensure accurate and timely communication.

Percentage of time 5

Contact Information

Recruitment Contact

Contact Details
For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.
Recruitment Contact Name Tracy Davenport Recruitment Contact Email tracysdavenport@uga.edu Recruitment Contact Phone 888-392-8977

Posting Specific Questions

Required fields are indicated with an asterisk (*).

Applicant Documents

Required Documents

1. Resume/CV
2. Cover Letter
3. List of References with Contact Information

Optional Documents